Board meetings are crucial because the decisions taken by your board, which often require the majority of votes or even an unanimous agreement is likely to have a significant impact on the business. There are a lot constraints, but they’re not as difficult as you might imagine.

A successful board meeting requires lots of planning and consideration prior to the meeting. If your board members do not feel they’re completely prepared, they will struggle to participate in meaningful discussions during the meeting. This can cause your decision-making to be slow or even be impeded. To avoid this, it is essential to distribute your board packs at least a few days ahead of the meeting.

At the start of the meeting the chair of your board must review any ground rules with the participants (e.g., how long discussions can last, how to make decisions). This will make everyone aware of the rules, and create an atmosphere that is positive.

Reports are typically presented during the following part of the meeting. These could include progress reports, financial statements or any other relevant information. The chair of the board must invite each member to attend, and ensure that a quorum has been established.

During this time, the board may also review and discuss the board minutes from the previous meeting. When these are finalized, they can be approved by the entire board. Then, any updates or announcements that are relevant to the meeting in question can be distributed. The president can also close the meeting or call it off.

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