Board rooms are designed to accommodate smaller groups (usually between 8-20 people). They usually have large screens, projectors and teleconferencing. A central table is usually used for face-to-face discussions. They are usually separated from the rest if an office is in place, to ensure privacy and minimizing distractions.
Typically, a boardroom is the location for meetings with the board of directors. The board of directors is a group that is chosen by shareholders to manage a company. It is responsible for key issues like financial planning and strategic plan, policy formulation, and major investments.
Boardroom meetings are usually formal, with the board of directors also serving as advisors from outside or the key managers. The primary objective is to achieve an agreement and encourage a vibrant and a strong culture of board members.
Boardrooms are becoming more flexible and streamlined with the advent of digital technologies. Digital boardrooms function as a communication, meeting, and document storage solution that can simplify the management of the board process and facilitating meetings. Also, it eliminates paper documents that are prone to being lost and mishandled, as well as the frustration of waiting for hours or even days to get an updated version.
A well-designed boardroom will be spacious and comfortable for everyone, particularly during long sessions lasting for eight hours or more. The size and seating arrangement are crucial. A room with a couch can keep energy levels high during the session.