Online board meetings can be data protection best practices a convenient way for nonprofits and their staff members to conduct business. Like any other meeting, a variety factors can impact the effectiveness of an internet board meeting. This article will help you make virtual board meetings more productive and common pitfalls you should avoid.

The lack of engagement

Many boards of nonprofits find that they have difficulty keeping members who are not in the office. This is particularly true if you’ve switched from face-to-face meetings to remote sessions. Meetings may suffer from low participation in the event that your board members aren’t accustomed to interacting via video or are struggling with the technology itself.

Reports from committees are often the least engaging parts of the agenda, and it is difficult to get people to engage in discussion about them during a virtual meeting. To combat this, you should encourage your committee chairpersons to include a question or ask for feedback from the board in their reports.

Inadequate meeting minutes

Your board’s designated minute-takers have the responsibility of ensuring that all important discussions and decisions of the virtual meetings are documented in a concise manner. They should not discuss personal opinions or informal discussions, and aim for an equilibrium between completeness and clarity. It is also essential that your minutes are recorded exactly as they were, and that you have an established system to ensure the safe storage of all documents, including governing documents, financial reports, and much more. This will help prevent confusion and help improve accountability between meetings.